Ohe & Yamada

Our firm fully recognizes the importance of personal information, and has established the following privacy policy (hereinafter referred to as “this Privacy Policy”) regarding the handling of personal information, and will comply with this Privacy Policy along with the Act on the Protection of Personal Information (hereinafter referred to as “Personal Information Protection Act”) and other related laws and regulations (hereinafter collectively referred to as “Personal Information Protection Related Laws”). Unless otherwise specified, terms used in this Privacy Policy shall have the same meaning as in the Personal Information Protection Act.

1. Acquisition of Personal Information

　When acquiring personal information, our firm will publicly announce or notify the purpose of use, and when acquiring personal information directly from the individual that is written in a contract or other document (including electromagnetic records), we will clearly state the purpose of use in advance and acquire the information by lawful and fair means to the extent necessary for the performance of business. Furthermore, we will acquire sensitive personal information only after obtaining the individual’s prior consent, except in cases where exceptions are permitted under laws and regulations related to the protection of personal information.

2. Objective of obtaining personal information

　Our firm will use personal information for the following purposes. Except in cases where there are exceptions permitted under laws and regulations related to the protection of personal information, we will not use personal information beyond this scope without the consent of the individual.

• To carry out requested legal services and other business of our firm
• Information about our office activities, including sending and receiving New Year’s cards and other greeting cards
• Recruitment selection, communication, and post-recruitment personnel management
• Information on lectures, seminars, and other events
• Sending and transmitting books, papers, and other legal information
• Responding to, confirming, and recording inquiries, consultations, and complaints
• For notifications and reports based on laws, regulations, and other standards
• Other purposes incidental to the above purposes of use

3. Provision of personal data to third parties

　Our firm will not provide personal information to third parties unless we have obtained the prior consent of the individual or unless otherwise permitted by laws and regulations related to the protection of personal information.

4. Safety management measures for personal data

　Our firm will properly manage personal information through the establishment of an operational system and training of our members, and will take necessary measures to prevent leakage, loss, and damage of personal information.

5. Requests for notification of purpose of use of personal information, disclosure, correction, etc., and suspension of use, etc.

　If we receive a request for notification of the purpose of use of personal data held by our firm, notification of the measures we have taken for safety control, or a request for disclosure, correction, addition, deletion, suspension of use, or erasure of personal data held by our firm, a request to suspend provision to a third party, or disclosure of records of provision to a third party (hereinafter referred to as a “Disclosure Request, etc.”), we will first verify that the person making the request is the individual in question, and then take the necessary action without delay and within a reasonable scope in accordance with personal information protection laws and regulations.

6. Contact Us

For any questions or complaints regarding the handling of personal information, please contact the following office.
107-0062-2 Minami-Aoyama, Minato-ku, Tokyo 24-11 Japan
Forum Building 10F
Ohe & Yamada
Personal information manager
TEL 03-6438-9175 (Reception hours: Weekdays 9:00 AM – 5:00 PM)
E-MAIL: info@oy-law.com

7. Continuous improvement

　Our firm will continually review and improve its management measures regarding the handling of personal information. We may revise this privacy policy as necessary.